1. MBA&IT curriculum and syllabi of courses
Working group is created and approved by project coordination members. Created working group analyzed the existent curriculum and syllabi of MBA and points attention to IT usage in needs of MBA. The curriculum and syllabi of the European Union partner universities were analyzed. New MBA&IT curriculum and syllabi on the basis of analysis of EU curriculum and syllabi are prepared and presented at the final closing meeting of the working group in Donetsk in March 2004. Approval of the new curriculum and syllabi of MBA&IT at Academic Councils (Senats) of Ukrainian and Poland partner Universities has been made in June-July 2004. Developed new curriculum and syllabi are published in the Materials of National Presentation of MBA&IT program in June 21 - 24, 2004. The representative of the Ministry of Education and Science of Ukraine, representative of department on special categories of specialties took part in the conference. It was an active discussion of the presented curriculum and syllabi at the conference. The representative of Ministry of Education and Science of Ukraine gave valuable recommendations on how to organize the education program in the best way. The amount of hours was rearranged according to the recommendations of the representative of Ministry of Education and Science of Ukraine to make the procedure of legalization more smooth.
The equipment facilities have been analyzed and the new equipment listed, premises in Ukrainian partner Universities are selected. The criterion for the premises selection is to have free access to the facilities for the certain categories of staff. Part of the equipment installed in the premises of the Ukrainian Universities in March-April 2004. The second part of the equipment was installed in July 2006.
Developed courses were created by trained staff (outcome 2, activity 2.2, 2.3) and published in the frames of outcome 3, activity 3.3.
The first outcome became a keystone in the project success, it became a starting point on the way of project implementation. The project structure executing the planned points step by step, where all the activities are based on the results of the previous activities. Very few of them goes simultaneously, for instance the Quality control and Monitoring, Project Management and Dissemination of the project. The last mentioned activity was absolutely necessary for the project implementation. It was eliminating the project activities and gathered all the necessary information for the project tuning.
1.1 Working group created and approved by project coordination members. Orders on the working group creation are prepared. The working group responsible for the development of curriculum and syllabi was created during the first co-ordinating meeting. The group comprised by 2 experts from the following: Zhytomyr State Technological University (UKR1); Donetsk State Academy of Management (UKR2); EUROPEAN UNIVERSITY of Finance, Information Systems, Management and Business (UKR3); Zaporizhya State University (UKR4); by 1 expert from the following: Stuttgart University (EU1); Institut National des Telecommunications (EU2); University of Sunderland (EU3); Universidad Politecnica de Catalunya (EU4); Higher School of Management of Legnica (CEU5), and chaired by the leading expert from UKR1.
1.2 Created working group analysed of the existent curriculum and syllabi of MBA and points attention to IT usage. The curriculum and syllabi of the EU universities were analyzed.
The organizational meeting took place in Kyiv and in Zhytomyr in November, 13-17, 2003 where the concept of the analysis have been developed. There was developed the tentative program of the mission to EU partner Universities. Mobility of the member of the working group to EU partner Universities made possible the analysis of the EU experience in MBA program preparing.
1.3 The equipment facilities been analyzed and the new equipment listed. Premises are selected.
Equipment installed in the premises of the Ukrainian Universities. Selection of premises, refurbishment has been made before installation of the equipment. Then the working out a list of necessary technical equipment of project's offices have been developed taking into account the specialization of each University. Carrying out a tender. Equipment purchase, installation and putting into operation. In July 2006 all the equipment was installed in UA partner Universties.
1.4 Preparing of the MBA&IT curriculum and syllabi on the basis of analysis of EU curriculum and syllabi and presenting it at the final closing meeting of the working group. Working meeting in Donetsk had the key role in further development of the project. Fruitful discussion produced the draft version of the curriculum which was sent to all the Universities for further development.
1.5 Approval of the new curriculum and syllabi of MBA&IT at Academic Councils (Senats) of Ukrainian and Poland partner Universities. The created curriculum took into account the peculiarities of the study process of Ukrainian partner Universities.
1.6 Developed new curriculum and syllabi. The curriculum on MBA&IT program is developed and approved by the project consortium and Academic and Methodic Councils and Boards of the Ukrainian partner Universities. In Ukrainian partner Universities 9 new courses syllabi are developed and the other 5 are modified after the analysis of the curriculum and syllabi of EU partner Universities. Curriculum and syllabi are presented at the National Presentation of MBA&IT program in Kyiv, in June 21–24, 2004.
2. Ukrainian and Polish academic staff for teaching
of MBA&IT and technical staff for hardware and software support
of distance education are trained
The academic and technical staff is trained and ready for training of students on developed MBA&IT curriculum. The mobility implemented in October 2004. Intensive English training course for academic and technical staff of Ukrainian universities, involved in mobility were carried out in June-July 2004. 35 project participants of the mobility were trained. Selected academic staff mostly has PhD degree. Selected technical personnel are experienced in the field of Networking and Communication. Level of knowledge for both groups is sufficient for the visit implementation. There were two groups of trainees, oriented on MBA and IT direction. Respective materials for the language courses and for retraining on MBA and Information technologies were prepared. Besides this, the core of the group included people having experience in the international cooperation.
Training at EU: frontal lectures, round tables and workshops on the topics of subjects. Trainees were able to use the library to find the materials for the workshops and round tables organized. Leading professors on the directions of subjects delivered the lectures and organized the roundtable discussions.
In Stuttgart : Academic personnel training on Financial Management, Marketing and Marketing Research, Logistics, E-commerce, Human resource management, Corporate Management, Strategic Management and Organisational Development, Information Technologies in Management. Organization of the workshops on the topics of subjects fixed to the visitors. Discussion of the syllabi draft versions.
In Sunderland : Academic personnel training on Business Law; Management; Management Operations and Services and related fields; Strategic Management; E- Commerce, Management and Operations and Services, Business Ethics (Corporate Governance & Social Responsibilities). Organization of the workshops on the topics of subjects fixed to the visitors. Discussion of the syllabi draft versions.
In Evry : Technical personnel working with distance education equipment has been attended the lectures on TcpIp online; Banking system, E-commerce; Incubator projects and Free Software; Databases; Maintenance of the Networks. Several workshops on techniques of installation and maintenance of the equipment and software for video and audio conferencing have been organized. Academic personnel has been trained at the lectures and workshops on Human resources management; Management of training period; Enterprise management systems; Management Information Systems (Basic knowledge); Accounting and Finance; Banking system – Ecommerce; Marketing of new technologies; Information Systems for Accounting, Information Technologies in Marketing and Advertisement.
In Barcelona : Academic personnel training on Management; Corporate Management; Business Economics; Strategic Management, Banking system, Analysis of the Economic Databases; Banking Information Systems; Information Systems in Enterprise management; Information Technologies in Business. Organization of the workshops on the topics of subjects fixed to the visitors. Discussion of the syllabi draft versions.
Specialized one-week intensive courses (specialized Winter School in Kyiv) performed for Academic staff and postgraduate students of Ukrainian and Poland Universities under the leadership of Professors from EU partner Universities (Barcelona: Prof. Roma Puiggermanal and Sunderland: Prof. Angelique du Toit) are organized in Kyiv, in January 2005, European University, Kyiv.
Topics of lectures for Winter School in Kyiv: Strategic Capability; Globalisation; The Cultural Debate and Strategy; Alliances, Mergers and Acquisitions; Value Management; Corporate Governance and Ethics; Systems Thinking; Knowledge Management; Strategic IT and E-Business; Entrepreneurial Environment. Round tables on Corporate Governance and Ethics; E-Business and Entrepreneurial Environment.
The Specialized School on Project Management in ICT, Industrial goods marketing and supply management (lecturer from Stuttgart (Germany) and Human resource management took place in Donetsk in July 2005.
Topics of lectures for Summer School in Donetsk: Prof. U.Arnold (Stuttgart University) –“‘Marketing of Industrial Goods”; D. Budinscak (Stuttgart University) – “Strategic International Marketing”
Prof. C.Marshall (University of Sunderland) - “Human Resource Management”; Prof. P.Vincent (National Institution of Telecommunication de Evry) – Communication, Software, Applications.
The Specilalized School on Information Technologies in Management and Business (lecturer from Barcelona, Anna Solans) took place in Zhytomyr (Ukraine) in January 2006. Topics of lectures for Winter School in Zhytomyr: Fundamentals of Marketing. Introduction to marketing. The Marketing Plan. Situation Analysis. Market investigation. Market segmentation, targeting and positioning of marketing. The buying process and consumer behaviour. Operative marketing instruments. Basic Finance for Marketers (Marketing Controlling).
The Specialized schools on Business Games in Network Environment (lecturers from EU partner Universities: Germany, Spain, France) took place in Zaporizhzhya (Ukraine) in July 2006. Topics of lectures for Summer School in Zaporizhya: Pierre Vincent “Information system technologies in management”; Prof. Ulli Arnold “Marketing research”, Dr. Henning Baars “Business games in management information systems”; Prof. Anna Solans “Case Studies - Marketing”.
Academic staff and postgraduate students are trained. Respective certificates proving training were issued. Examples of certificates.
Training in the EU partner Universities enabled academic and technical staff to creation of the textbooks., activity 3 and creation of the academic network, activity 4. Regular Summer and Winter Schools brought EU experience to UA academic personnel of the partner Universities. Broad audience was able to take part in the Business Games shown by EU partners. This active experience inspired partner Universities to development of the new applications directed on creation and introduction of Business games into UA Education system. Experience of audio and video-conferences made the virtual club very popular in UA partner Universities. In the nearest future this virtual club will be made accessible from the internet to let other people to use such a good activity.
2.1 Intensive English training course for academic and technical staff of Ukrainian universities (160 hours) involved in mobility are implemented. Course audience results are verified. The satisfactory level is 75%
2.2 Training of Academic staff of Ukrainian and Polish Universities at EU partner Universities. Personnel are trained and able to prepare the teaching material. On result of training the compiled contents of the courses are prepared and discussed with EU specialists.
2.3 Training of technical staff of Ukrainian and Polish partner Universities involved in hardware and software support of distance education. Personnel are trained and able to maintain the hardware and install the software for distance education.
2.4. Specialized schools in Ukrainian partner Universities:
School on Business Administration (lecturer from Barcelona, Spain) and E-commerce (lecturer from Sunderland, UK) held in Kyiv (Ukraine) is performed. The personnel is certified. Topics of lectures for Winter School in Kyiv: Strategic Capability; Globalisation; The Cultural Debate and Strategy; Alliances, Mergers and Acquisitions; Value Management; Corporate Governance and Ethics; Systems Thinking; Knowledge Management; Strategic IT and E-Business; Entrepreneurial Environment. Round tables on Corporate Governance and Ethics; E-Business and Entrepreneurial Environment.
School on Project Management in ICT (lecturer from Evry, France) and Industrial goods marketing and supply management (lecturer from Stuttgart(Germany) and lecturer from Sunderland (UK)) was held in Donetsk (Ukraine). Topics of lectures for Summer School in Donetsk: Prof. U.Arnold (Stuttgart University) –“‘Marketing of Industrial Goods”; D. Budinscak (Stuttgart University) – “Strategic International Marketing”
Prof. C.Marshall (University of Sunderland) - “Human Resource Management”; Prof. P.Vincent (National Institution of Telecommunication de Evry) – Communication, Software, Applications. The participants are certified.
School on Information Technologies in Management and Business (lecturers from EU partner Universities) will be held in Zhytomyr (Ukraine). Topics of lectures for Winter School in Zhytomyr: Prof. Anna Solans: Fundamentals of Marketing. Introduction to marketing. The Marketing Plan. Situation Analysis. Market investigation. Market segmentation, targeting and positioning of marketing. The buying process and consumer behaviour. Marketing-mix: The 4P's. Product policy. Pricing. Place – distribution policy. Promotion policy. Basic Finance for Marketers. The participants are certified.
Specialized schools in Ukrainian partner Universities: School on Business Games in Network Environment (lecturers from EU partner Universities: Germany, Spain, France) held in Zaporizhzhya (Ukraine). Topics of lectures for Summer School in Zaporizhya: Pierre Vincent “Information system technologies in management”; Prof. Ulli Arnold “Marketing research”, Dr. Henning Baars “Business games in management information systems”; Prof. Anna Solans “Marketing”.
3. Textbooks and other teaching material of MBA&IT
courses are developed and published
The group of the international authors is formed for creation of textbooks on MBA&IT courses by means of analysis of the published educational literature it is formed the international groups of authors for development of textbooks on different disciplines of MBA&IT training. The contact lists for e-mailing the group of authors are created. Authors are preparing several books for the first printing before the new studying year starts. This first version of the study books is approbated by the first group of students. By the end of the project period all the printing works are finished. The books are available for the new enrollment of the students in paper versions (13 items) and on the CDs.
Analysis of Economical Databases by Andriy Kovalchuk, Vyacheslav Levytskyy, Igor Samolyuk, Valentyn Yanchuk.
Study materials to the courses “Information Technologies in Management” and “Information systems in Business” by Andriy Kovalchuk, Vyacheslav Levytskyy, Igor Samolyuk, Valentyn Yanchuk.
Information technology in Accounting and Auditing by S. Ivakhnenkov.
International relations in business by A. Khaletskaya, I. Sikorskaya.
Business processes management by S. Smirichevsky, V. Zakharov, S. Paliy
Business ethics by O. Mikheeva.
Information systems in marketing and advertisement by V. Pilyushenko, Ye. Slavenko, I. Shkrabak, I. Polyakova, A. Tymofeyev.
Logistic management by R. Larina
Computer networks and technologies by Ye. Slavenko, S. Ternov, O. Verzilov.
E-Commerce by Andriy Hrekhov.
Banking Information Systems by V. Domrachev, A. Hrekhov, V. Yermak, Ye. Domrachev, K. Grebinets.
Information Systems in Management by Kutidze et all;
Information systems in Enterprise Management.
This outcome was a result of the outcome 2, when the trained staff started to form authors groups, which were consulting with EU partners when worked on their study books. Achievement of this outcome connected with outcome 5: MBA&IT in Ukrainian and Polish Universities are graduated. The very first pilot group started this program with materials developed by the group of authors inside the project.
3.1 Forming of international authors groups for creation of textbooks of MBA&IT courses . The study material preparing is started.
3.2 Creation of traditional (paper) textbooks and other teaching materials in Ukrainian and English languages
3.3 Publishing of traditional (paper) textbooks and development of electronic versions of teaching materials
4. Academic Network for MBA&IT training is
Necessary technical base at Ukrainian and Polish partner Universities for networking and distance education training is created. A list of necessary technical equipment for each Ukrainian and Polish partner Universities was worked out. Premises were selected, prepared for further installation of the equipment.
The first insallment of the equipment:
UKR1. Equipment for videoconferencing. Installed in the conference-hall of the University. Project staff has access to it. Equipment was tested during several trial video-conference and audio-conference performed this project year.
List of the equipment:
System Block Polycom MGC-25
Videocamera View Station VSX 7000
UKR2, office equipment. Installed at the office of the Tempus project. Project staff has access to it.
List of the equipment:
1. Workstation Celeron 2G-RAM 256, HDD 40Gb, CD 52X M Samsung 17'', the keyboard and the mouse. – 3 sp;
2. Copier Cannon FC-228 – 1 sp;
3. Laser Printer HP LJ-1000W – 1 sp;
4. Office XP Pro/Publisher XP Rus W/SP2 – 1 sp.
5. Fax device Panasonik
UKR3, Equipment for publishing center. Installed in the publication center of UKR2. Project staff has access to it.
List of the equipment:
Risograph RISO RP-3505
Sorter Duplo DFC 10.
UKR4, office equipment. Installed at the office of the Tempus project. Project staff has access to it.
List of the equipment:
1. Workstation Celeron 2G-RAM 256, HDD 40Gb, CD 52X M Samsung 17'', the keyboard and the mouse. – 3 sp;
2. Copier Cannon FC-228 – 1 sp;
3. Laser Printer HP LJ-1000W – 1 sp;
4. Office XP Pro/Publisher XP Rus W/SP2 – 1 sp.
5. Fax device Panasonik
The second installment of the equipment:
Distance Equipment Polycom VSX 7000s: Incl. VSX 7000s, 1 micr. Array, English remote. 1 year std. service, order network modules separately COUNTRY CODE 20, PAL – 2 specimens (ZNU + Donetsk State University of Management).
Equipment for the main server: Travel Mate 415LMi, peripheries Creative WEB Cam Live! Motion F&D SPS-747, Propel MIC 24, 4U SAP-821-Transcend 2Gb USB 2.0 Jet Flash Drive Transcend – 1 set (ZSTU).
Specialized training literature and electronic libraries – 1 set (ZSTU).
Guillotine IDEAL 4850-95 – 1 specimen (European University, Kyiv).
Details on the equipment. The base unit for videoconferencing has been installed in ZSTU and tested with participation of UKR partner Universities (Donetsk, Kyiv and Zaporizhya). The audio-conference using the equipment purchased and the phone-line has been organized to test the communication abilities of the equipment and assess the work of further conferences and work of the virtual club for students' consultations. Testing proved such possibility.
Electronic library is installed in ZSTU and available to partners upon request. The requirements of the authors' law makes it unavailable for simultaneous use by different institutions.
Information about applied games was sent to partner Universities. The strategic and scenario-based business games were developed and introduced at Summer School in Donetsk and Summer School in Zaporizhya. Case studies are developed and tested. Development of electronic versions of business games appeared to be rather complicated and will be a topic of the new project devoted to only development of Business games.
4.1 Selection of premises, preparing of the premises for further installation, working out a list of necessary technical equipment for each Ukrainian and Polish partner Universities. Installation of the necessary equipment
4.2 Preparing and installing the necessary software at Ukrainian and Polish partner Universities
4.3 Development of an electronic library for MBA&IT training
4.4 Creation of some networking business games and virtual club of teachers and students
5. MBA&IT in Ukrainian and Polish Universities
Admission requirements for the course candidates are developed and discussed on the coordination meetings in Barcelona and Evry. There were two groups of possible candidates for the course: Bachelor degree graduates, having no professional experience and experienced workers. Among the requirements are: diploma certificate, excerpt with marks. Average level of marks is not lower than 4,5 for bachelors having no professional experience. For professional workers the references are welcomed. For both groups the compulsory requirement is to have good level of English, computer skills. The actual amount of students the consortium expects to be enrolled for the new curriculum is 24, 20 of them were trained in EU partner Universities. For further periods the consortium plan to enroll approximately 50 students a year, at least 20 of them will take part in the probation (mobility) at EU Universities. Students, deeply oriented on IT will have probation at Institute National des Telecommunications and Sunderland University, more economical and management oriented will have probation at Stuttgart University and University of Politechnica de Catalynia (Barcelona).
Please find the templates of application forms, feedback forms from EU partner Universities and students.
5.1 Requirements to the applicants are developed. Entering exams are passed
5.2 Studying of the postgraduate students. Mission program is developed. The list of subjects of the master thesis is approved by EU partners.
5.3 Students have consultations with advisors via messaging programs.
5.4 Students are having the probation. Gather material for the thesis. Feedback forms of the students concerning the course
5.5 Defense of the Master thesis of the students
6. Dissemination and sustainability
Project Web-site is created and being further updated. Presentation of the new curriculum and syllabi for training MBA&IT at the national level has been carried out in June 21-24, 2006. More than 50 participants were discussing the developed program on introduction of MBA&IT in for Ukrainian Universities. Dissemination of the current information about the project in mass media and at the National and International Educational Exhibitions have been done regularly. There were the exhibitions on inauguration of Zhytomyr State Technological University, March, 18 th of 2004; the first year anniversary of Zhytomyr State Technological University, the 18 th of March 2005, the second anniversary of Zhytomyr State Technological University, March, 18 th , 2006. Information dissemination about the specialized Summer and Winter schools that are held within the project among Ukrainian and Polish Universities is distributed. National Presentation of the Curriculum and Syllabi was carried out in June 2004, European University, Kyiv. Representatives of Ministry of Education and Science of Ukraine took part in the presentation. Materials on curriculum and syllabi of MBA&IT were published and distributed between participants for dissemination.
The multiplier effect of the project was achieved by publishing of the information about the project in the local and national newspapers. Interviews on TV and Radio are serving as the sources of information for the broad audience. Among them, publication in the Poland newspaper “Konkrety” #6, 1649. the 9 th of February 2005: dissemination to the newspaper readers among which possible future participants of the MBA&IT program. Immediately after the coordination meeting in the newspaper “Konkrety” appeared the new article about the project ( “Konkrety” #14, 1708. the 5 th of April 2006).
The announcement of the Summer Schools over the radio in Zhytomyr, Kyiv, Donetsk and Zaporizhya (once a day in weekdays) stimulated the acquaintance of the population with the school activities.
Participation in the Conferences, national Exhibitions on Education ( There were the exhibitions on inauguration of Zhytomyr State Technological University, March, 18 th of 2004; the first year anniversary of Zhytomyr State Technological University, the 18 th of March 2005, the second anniversary of Zhytomyr State Technological University, March, 18 th , 2006. ) regularly deliver the information to the interesting parties. Each year the Universities hold the scientific and educational practical conferences, aiming the experience exchange. Each of these conference displayed the information board for the students, which may be potential participants of the course and to the other Universities interesting at the introducing of this program in their Universities. All the distributive materials of the project has the reference to the web-site where the information about the project is placed. During the last project year the dissemination activities were directed to Ukrainian target group. In the first two years the consortium tried to get more interesting parties from EU members and from Ukraine in order to have the external assessment of the project activities. The last project year was connected with the pilot training, that is why dissemination activities in Ukraine may enlarge the auditory of people interesting in this program. Particular help in this give conferences, workshops, participation of the University in different types of projects, what stimulates the mobility of the staff disseminating the information about the project.
Among the dissemination activities we would like to highlight the following (including the target gorups): Interview of Prof. Samotokin on Zhytomyr local TV presented the description of the project to Ukrainian and Regional audience.
Publication in the local newspaper about the project results mad it available to regional population among which may be interested students.
Publication in the newspaper “Education” about the project achievements disseminates the results to lecturers of the other Universities, Bachelor Degree students.
Participation in the Tempus Information Days (Round Table) disseminates the results among Ukrainian Higher Educational Establishments.
Participation in the International Conference on Distance Education made the results available to people dealing with Distance Education, vide-conferences, representatives of Ukrainian Higher Educational Establishments.
Participation in the conference on Information Technologies delivered the results of the project to conference participants: IT specialists, Industries, Businesses, teachers, students
Publication in the local Bulletins: Bulletin of ZSTU, DonSUM "For academical knowledge " to make the results of the project available to Educators and Students in Urkaine.
Publication in Economics and Management, Journal (EU, Kyiv) made the results available to Educators in the field of Economics and Management, Master Degree student.
Paricipation in Scientific and Education Conference Saterra, November 2004, Mittweida, Germany: dissemination of the information to the conference participants.
Participation in Conference “The Youth, education, science, culture and national consciousness” disseminates the results among Ukrainian Higher Educational Establishments, teachers and students.
Participatin in Conference Economics: Current Affairs and Development Prospects to disseminate the project information to Industries and Businesses.
Monthly seminars in Ukrainian Universities, in particular in DonSUM and ZSTU to disseminate the project results within the Universities.
Publication of the information in the leaflets of the Universities to distribute the information to the visitors of the Universities.
Zhytomyr, International Conference IKT 2004 in ZSTU to conference participants: IT specialists, Industries, Businesses, teachers, students.
Project presentation in ZSTU to the teachers and students of the University, invited persons.
Educational Exhibition “Osvita” to deliver the information about the project and its achievements to broad audience of educators.
Dnepropetrovsk, Meeting of the Association of Management and Business Education disseminates the results among Ukrainian Higher Educational Establishments, teachers and students.
Dnepropetrovsk, International conference Management and Education disseminates the results among Ukrainian Higher Educational Establishments, teachers and students.
Regular seminars of CEUME and BMEU participation and project results presentation to teachers and students of other Universities working in the field of Economics and Management.
TV presentations to broad audience of Ukraine to acquaint them with the new MBA&IT program in Ukraine.
Information dissemination about the specialized schools among Ukrainian and Polish Universities to invite interesting parties of students, teachers into participation.
Paricipation in Scientific and Education Conference IKWM, November 2005, Mittweida, Germany: dissemination of the information to the conference participants.
The web-site of the project created and was updated regularly. It will be supported even on the project completion to share the experience gained in the project. It also become a visit-card of the consortium formed in Tempus project and further working in the same branch of education. The address of the web-site was partly changed because of moving of the University, coordinating project to the new address. The updated reference is the following: http://tempus.ztu.edu.ua/mba-it
Partly it is located on the web-servers of Ukrainian partner Universities:
7. Quality control and monitoring
Internal university quality control and monitoring in Ukrainian partner Universities is performed and performs regularly (quarterly). Cross-University control is made in June, September and have been carried out annually. Exterior Advisory Group quality control and monitoring also performed. Sergiy Chernyshenko, External Expert visited Winter School in Kyiv and provided the External Quality and Monitoring of the project. It was proposed to invite the External Expert to the Project events enabling expert to better analysis of the project activities. The expert was invited to participate in the final conference of the project. The expert have interviewed the project participants and checked the project outcomes against the application form.
8. Management of the project
UKR1 was a coordinating institution, doing both types of management – administrative and academic. As the administrative role it was classified: overall project coordination, initiation of the project activities, leading of the coordination meetings, supervision of the project plan, preparation of the annual and final reports. On the other hand UKR1 was equal partner in performing the academic activities, working out their part of curriculum and syllabi. EU1 is a contractor of the project. Its role and responsibilities: budget and contract issues, preparation of the annual and final financial statements, support of UKR1 with the coordination of western partners and participation in coordination meetings. On the other hand, EU1 performed training of staff, participated in the Summer Schools etc. UKR2: realization of overall dissemination strategy, participation in coordination meetings, organization of the specialized school in July 2005 and scientific practical conference on results of the project. UKR3: leading of the project strategy aiming its sustainability, participation in coordination meetings, and organization of the specialized school in January 2005. UKR4: realization of overall quality control and monitoring strategy, participation in coordination meetings, organization of the specialized school in July 2006. EU2, EU3, EU4: participation in coordination meetings, experience exchange, training personnel of Ukrainian Universities, development of the curriculum, the profile and study books.
Division of tasks between institutions has been made taking into account the achievements of these institutions concerning the list of activities mentioned in the proposal. The academic coordination made by project coordination members who will manage the local project work in the institution and then report at the coordination meeting or conference to the other project participants. The administrative management imposed to the local coordinators. In the terms of communication and decision making it is planned the e-mailing, phoning, coordination meetings, videoconferencing and publication of the information on the project web-site. Decision making is based on the agreement between coordination consortium members and approval by coordinator (UKR1) and contractor (EU1).
All the partners from Ukrainian and EU partner universities took an active part in the academic part of the project. EU partners shared their experience in development of the program; the academic staff actively participated in preparing the curriculum and syllabi, analyzing the draft versions etc. EU staff is included into the authors groups preparing the study books. They were leading the videoconferences in ZSTU and European University. The rest of the Universities received this equipment only at the end of the project period. All the EU partner staff was involved into the training of the Ukrainian partner staff in the time of Mobility, implemented in Autumn 2004; practical training of students coming to EU University in Spring 2006. Ukrainian partners are equally working on the development of study materials, equally participated in the mobility for training and prepare the books for the courses. Courses are equally distributed among the Universities taking into account the achievements of the Ukrainian universities in the correspondent subject. Although the subject are different the cross-referencing of the materials will be done on its completion. Students will be equally studying in all the Ukrainian partner universities.
Day-to-day management of the project activities is implemented by the project co-ordinator from UKR1, supported by project administrator and secretary, project Contractor from EU1 and local project coordinators from EU2, EU3, EU4, UKR2, UKR3, UKR4 (project contact persons). Coordination is carried out via telephone, fax and post and during the coordination meetings twice a year.
All the correspondence in the project is copied to all the partners to be informed about the project running, and to see the state of the art. Reports are mainly produced in English and most of them is published on the web-site where the partners can them easily download. It is also duplicated via e-mail. For fast coordination the chat programs have been used. It simplifies the solution of the most urgent questions. Such methodology was chosen on the initial stage of the project and has not been changed.
The administrative support received from the institution covers giving the premises for the equipment installation, help in carrying the tender procedure, support on the level of negotiations with Ministry of Education and Science of Ukraine, help in dissemination, by including the information about the project results in the bulletins etc. All the types of consultations were given. The group of the Institutional members are included into the internal control group. Such a group produces the recommendations on better project activities implementation. Academic coordination is made on the level of corresponding chairs that communicates with the other participating institutions by e-mail and at the Summer Schools organized within the project. Overall coordination by the academic activities is analyzed by the coordination management group of the project.
Day-to-day management of the project activities is implemented by the project co-ordinator from UKR1, supported by project administrator and secretary, project Contractor from EU1 and local project coordinators from EU2, EU3, EU4, UKR2, UKR3, UKR4 (project contact persons). There were the following coordination meetings:
8.1 First coordination meeting in Zhytomyr and Kyiv devoted to start up activities of the project, planning of the project activities for the close period.
8.2 Second coordination meeting in Kyiv combined with National Presentation of MBA&IT program, devoted to planning of the academic actities within the project, detail planning of the project activities for the second half of the project year
8. 2 .1. Short-time visit from UKR1 (coordinator and administrator) to EU1 (contractor) for the financial documents analysis and making the outlines of the 2 nd report preparing.
8.3 Third coordination meeting in Barcelona devoted to analysis of the mobilities for training performed within the project; planning of the second project year.
8.4 Fourth coordination meeting in Evry; devoted to gathering of the financial documents and preparing of the second progress report.
8.5 Fifth coordination meeting in Sunderland devoted to summing up the second project year.
8.5.1 Additional Coordination Meeting in Legnica devoted to the analysis of the feedback on the project action. Students' assessment forms analysis
8.6 Sixth coordination meeting in Zhytomyr combined with the final conference in Zhytomyr was devoted to supping up the activities of the last period.
8.7 Final coordination meeting in Stuttgart, devoted to preparing of the final report.